NSB+BSF

[show] || 
 * April 5-7, 2013**
 * [|contact list - google doc], [|site], [|BSF], [|??]
 * ==Contents==

2013 review
inspirations village educational experience partners scout aviation merit badge workshop cbb next 
 * rain and wind thurs nite, friday afternoon, nice but windy sat, sun
 * no balloon fri or sat evening - wind gusting over 20 at 6pm
 * sat am balloons - several inflated but taken down
 * sun am balloon flight - great from airport > west, landed airport road, kingair ct
 * generally well attended
 * tighter format good - planes near front gate, shorter distances within bsf, more paved parking, lots of portapottys, better location for carnival
 * boys & girls club tent - mostly used and appreciated by visitors - covered seating with view of airshow
 * food vendors appreciated locations - foot traffic had to go through
 * village format works, could have been even more space between tents for traffic flow, closer to "front" Inspiration Village sign & fence - large open empty space
 * big banner better, could use even more attraction, signage, to connect to actual displays
 * clear sides works really well for forum, some ed partners really liked
 * didn't need big screen tv, would have been problem with security
 * sound system - fine, required for scout aviation badge event, interviews attraction
 * bristow guys are great, helicopter is always a hit - there early, leave late
 * daytona state - really happy for opportunity, meet other ed partners, visitors
 * nasa - gave away lots of bags and posters
 * creekside fll - lots of kids operated robot, several people want to start fll teams
 * comm airforce - L-17B plane curiosity, sales slow
 * erau robotics assoc - good response
 * dbrca - lots of interest, pretty windy, selected regular walls for simulator screens
 * 25 signed up, 34 showed up
 * went pretty well - activities around village at partners works, plane needs to be in village or directly across taxiway
 * volunteers huge help - rachael organized checkins, group formation, blue card paperwork, will & oscar - moved stuff, foam plate planes, paper plane, helped with groups
 * gloria - merit badge counselor - great, got everything organized, signed
 * aerosim, dbrca, comm air, gitelmans covered activities / requirements
 * guides - got kids around to activities - sabrina, alan with 1 erau alpha ?? helpful, matt - nav ?
 * aerosim instructors came to village for groups - 2 - comm air, 3 - stu's tiger
 * career panel - good coverage, interesting, lots of time for kids questions, sally moderated - jeff - commercial, military. stu - atc. curtis boulware - a&p, ia, owner. chris hockley - erau aeronautical engineer/phd candidate.
 * several parents / scout leaders came too
 * more table space for navigation, planes
 * limited by wind for plane activity
 * hours - 10 hours ? 9-7 - 2 x 5hr shifts
 * eaa young eagles - good idea, needs signage, better handout ?? location - phil brought some ye stuff, says lots more, stuff - banners, brochures are available
 * inspiration village sign - better, still not enough "here" ?? bud wrap on sign bases ?
 * tents ? too far from sign, fence
 * booth babe - engineering 4 kids - erau, creekside - becky, holly hill middle - dave van slyke, burns - dana - mindstorm robotics, pinewood derby, robot laser tag - learning objectives

volunteer orientation
Inspiration Village - meet & greet
 * be there, be visible and helpful
 * get to know displays and partner organizations in Inspiration Village - take a few minutes to visit everyone
 * answer questions - restrooms, food, major attractions, schedule of events
 * direct visitors to less busy areas, age-appropriate activities
 * take a break if you need to, let the other volunteer know
 * you are the "host" - everyone else is a guest
 * Questions - please ask.

Paper Airplanes
 * encourage kids of all ages to make a paper airplane and test fly it
 * instructions are on the back of the page
 * help little kids, have a couple of planes made as demos

EAA Experimental Aircraft Association
 * []
 * EAA offers the fun and camaraderie of sharing your passion for participating in the flying, building, and restoring of recreational aircraft with the most passionate community of aviation enthusiasts.

EAA Young Eagles
 * free flights at New Smyrna Beach Airport Sat April 27, 2013
 * kids 8 -17
 * summary page - display
 * []
 * The EAA Young Eagles program was launched in 1992 to give interested young people, ages 8 - 17, an opportunity to go flying in a general aviation airplane. These flights are offered free of charge and are made possible through the generosity of EAA member volunteers. Since 1992, more than 1.6 million Young Eagles have enjoyed a flight through the program. Young Eagles have been registered in more than 90 different countries and have been flown by more than 42,000 volunteer pilots.
 * don't have to pre-register but helpful for planning, get email reminder notification
 * online / QR - kid's name, age, parent's email to receive more info by email - location at NSB airport
 * parent must sign permission form - available at YE day

Balloon & Sky Fest 
 * []
 * Site maps, programs - you will receive a map of the entire Balloon & Sky Fest venue at check-in. Programs are available for everyone at the entrances.
 * general layout of the Balloon & Sky Fest - airshow times, balloon launch times, major areas within the Balloon & Sky Fest - all in the program - keep one handy
 * drink plenty of water
 * use sunscreen
 * Thank you bag - bags of small gifts and promotions to say thank you to you for volunteering

2013

 * Education Zone > ?? Discovery / Curiosity / Aerospace / Technology / Aviation / Education / Inspiration - Village / Station(s) / Experience / Encounter / Challenge / Zone
 * Scouts - badge course

? 635 Deland, ? Merritt Island ? Girl Scouts ? hands-on - Cindy ? Bristow ? ROTC, recruiters forum - interviews, presentations, sitting
 * Daytona Beach Radio Control Assoc - flight, simulators
 * NASA KSC
 * robotics - FTC/FRC - Spruce Creek / University
 * robotics - FLL - Creekside
 * Commemorative Air Force - plane, kiosk
 * EAA Young Eagles - 288 Daytona,
 * Boy Scouts,
 * ERAU - Charlie Reinholtz - Mechanical Engineering un-manned flight performing wetland monitoring

Education Zone @ New Smyrna Beach Balloon and Sky Fest - April 5,6,7 2013

Heads up! We want you to be part of the Education Zone at the NSB Balloon and Sky Fest 2013. We are busy planning for the next New Smyrna Beach (NSB) Balloon and Sky Fest (BSF) scheduled for April 5,6,7, 2013. This year, we will be providing "pods" - either individual or shared to organizations participating in the NSB BSF Education Zone - the site of hands-on aviation activities, robotics demonstrations and lively interviews with aerospace news-makers. Please join us as one of a special group of organizations that promote aviation, aerospace, science and technology. It isn't too early to start thinking about the NSB Balloon and Sky Fest 2013. We would like to meet to discuss your needs so we can coordinate with the Balloon and Sky Fest planning committee. If you have questions about NSB Balloon and Sky Fest 2013, please let us know. We'll be following up in the next couple of weeks. Sally Mackay (386) Valerie Taylor (650) for the NSB Balloon and Sky Fest 2013

New Smyrna Beach FL, 32168 Telephone: 386.428.2422 A unit of: Boys & Girls Clubs of Volusia/Flagler Counties [] 
 * Oretha Bell/New Smyrna Beach Boys & Girls Club

2012 Wrap-up, CBB
BSF 2012 [|Mar 23-25, 2012] [] [] Attendance for 2012 was 37,000 total for the weekend. Of those attendees, 16% were from out of town and stayed over at least one night in this area. 
 * CBB - interviews with performers - ** just pick them up with golf cart from VIP tent and drive them to ED Zone, make arrangements with performer scheduler(s) to include Ed Zone in itinerary - Golden Knights - have detailed schedule -- Roxy
 * paper planes - about 350 produced by Pahan, about 300 used - none Sat after 5pm due to weather - good activity, good design, good difficulty, most kids left with them - not evidence of garbage, volunteers made some ahead for little kids, little kids need more help - 1 on 1, coach bigger kids first and get them out flying in front yard, some interest in resources, don't need instructions on plane page, use space for logos, more educational information, etc. - remained donated to Burns Sci Tech
 * CBB - work with ERAU - visit their tent, talk with/educate their volunteers - outreach to them
 * balsa gliders - didn't use, needs more organization, bigger groups of kids for "competition"
 * robotics - missed - had been great hit in 2011, conflict with spring break 2012 so no presence - have FIRST guy at minimum, ERAU Mechanical Eng mentors
 * Scouting - boys, girls - really need to have them there - important link from aviation to well-known kids groups
 * need better signs, locator - too many people couldn't find it, small blue sign inadequate - need banners, balloons, flags - better "visibility" from ALL sides - Wings and Wheels (TW&W) blank tent wall on main paved path to flightline, well back from intersection, no connection with ERAU
 * volunteers - Sally's list, repeat actual participants from 2012 - several sick, late, left early * desirable volunteer posting
 * tent good size for exhibits there - Marine Discovery, NASA Launch Services, Burns Sci Tech, Timeless Wings & Wheels Museum, Bristow Helicopter Academy, Daytona Beach Radio Control Assoc., Education Zone paper airplanes
 * would be nice to have better connection to Embry-Riddle - more coordinated presence, activities, ERAU staff know who / what Ed Zone is...
 * Bristow helicopter was a brig attraction - brought people in
 * paper planes - good design, could advertise more, links ok, don't really need instructions, have some ready made to give to little kids, fly out front of tent as attraction
 * don't borrow personal equipment such as generators - should be supplied as part of setup, along with tables, chairs, lights, tent
 * DBRCA - own display / tent - big attraction so keep within Education Zone area, big fenced off area to fly by wire
 * ? TW&W - own tent + Ed Zone tent ? why both or better integrate display in Ed Zone tent
 * Boy Scouts / Girl Scouts ? actual badge activities - help kids build planes?
 * EAA Young Eagles ? signups, contact - other local chapters - Merritt Island
 * robotics - Spruce Creek US FIRST - very popular in 2011, no presence in 2012 because of spring break ?? 2013

2012 Ed Zone volunteers summary
ACTIVITIES > Get kids to make the planes and fly them. Friendly competition, collaboration to improve flight, aerodynamics. Parents, teachers - point out resources and web addresses 
 * objectives - help visitors enjoy the Education Zone experience - friendly knowledgeable volunteers on hand to answer questions, suggest displays that might be of interest, encourage kids to explore, engage and have fun
 * paper airplanes - take-away - activity, resource listing and web addresses
 * package glides - organize glider competitions - multiple kids assemble gliders, compete
 * display signs - community organizations, aviation education - listed in resources on paper planes
 * Ed Zone displays - steer kids to activities that are age-appropriate, open
 * ERAU - suggest to visitors that they visit the ERAU displays as well ** ERAU not "open" Fri - staff spring break day
 * information sheet - site map, emergency phone numbers, toilet locations, information kiosk locations, airshow time & performers, entertainment, kids carnival area
 * [] - please check the NSB Balloon Fest site before you come to familiarize yourself with all the wonderful events and displays in addition the Education Zone.

Orientation update - sent 18mar2012
For those of you who attended the Orientation sessions, thank you. I hope this was helpful. > Event t-shirts are available for purchase - $12 cash/credit card at the information kiosks. 
 * 2012 Volunteer Information Guide .pdf - covers most of what was discussed in the Orientation
 * Web site [|NewSmyrnaBeachBalloonFest.com] - please spend some time before your volunteer shift and learn more about the Balloon Fest - attractions, new this year, balloons, airshow participants...
 * T-shirts - Sorry, no volunteer t-shirts this year. Wear white top on hot days. If it isn't hot, white or red tops are preferred. Or wear your 2011 t-shirt if you have one.
 * Volunteer check-in - When you check in, you will receive a volunteer ID badge and a hand stamp for admission to the Balloon Fest (Regular admission is $2).
 * Parking passes - There is no charge for parking this year. However, there is a volunteers entrance off Industrial. Come in this gate and present your volunteer parking pass. If you don't have a parking pass, tell the gate attendant that you are a volunteer at the Education Zone and Jack Page will vouch for you. Proceed to the Volunteer check-in and parking. If you need transport to the Education Zone from the Volunteer check-in and parking - just ask. Golf carts and drivers are available to get your to the Ed Zone.
 * Road closures - Turnbull Bay Road, Sunset Dr and South St will be closed as part of the safety area during the air shows. Check program or web site for specific times.
 * Access to the Balloon & Sky Fest - you are welcome to come to the Balloon & Sky Fest anytime throughout the weekend, in addition to your volunteer shift. Your parking pass can be used all weekend. Go to the volunteer check-in to get your hand stamp for free admission when you are not on your volunteer shift.
 * NO SMOKING within the Balloon & Sky Fest venue. There are flammable materials, fuel and aircraft throughout the area, so smoking is prohibited everywhere. If you see anyone smoking, please ask them to stop and explain the danger. If they do not comply, please notify Security or the folks at the information kiosk.
 * Emergencies and security - Balloon Fest staff, security, and local emergency crews will be on duty throughout the weekend. Find a staff member with a radio and explain the situation.
 * On duty - if you are wearing your Volunteer ID badge, you are on duty and representing the Balloon & Sky Fest. Be sure to take off you Volunteer ID badge when you are not on duty, specifically if you are having a beer when your shift is over.
 * If you need to leave early before the scheduled end of your shift, please let the Volunteer check-in know. They will ensure that you post is covered. If you need to be off duty for a short time, also ensure that your post is covered.
 * Site maps, programs - you will receive a map of the entire Balloon & Sky Fest venue at check-in. Programs are available for everyone at the entrances.
 * Thank you bag - bags of small gifts and promotions to say thank you to you for volunteering
 * Questions - please ask.

paper planes
SPONSORS / Exhibitors:
 * Avionics Installations, Inc. [|avionics-installations.com]
 * Embry Riddle Aeronautical University ERAU Daytona Beach [|daytonabeach.erau.edu]
 * ERAU K-12 Outreach [|daytonabeach.erau.edu/coe/about-coe/outeach]
 * New Smyrna Beach NSB [|cityofnsb.com]
 * NSB Airport [|cityofnsb.com/index.aspx?NID=65]
 * NSB Balloon & Sky Fest BSF [|seasideballoonfest.com]
 * NSB BSF Education Zone [|tinyurl.com/nsbbsfeducation]
 * Marine Discover Center [|marinediscoverycenter.org]
 * NASA Kennedy Space Center KSC [|nasa.gov/centers/kennedy]
 * NASA KSC Education [|nasa.gov/offices/education/centers/kennedy/home]
 * Burns Science and Technology Charter School [|burnsscitech.org]
 * Daytona Beach Radio Control Association DBRCA [|dbrca.org]
 * [|The Remembrance Rescue Project] - remembering 343 firefighters who died on 9/11 and FDNY Rescue 4 Fire Truck
 * Bristow Helicopter Academy [|heli.com/]
 * Timeless Wings & Wheels Museum [|timelesswingsandwheels.com]
 * Boy Scouts of America BSA [|scouting.org]
 * BSA Aviation Merit Badge requirements [|tinyurl.com/bsaaviation]
 * Experimental Aircraft Association EAA [|eaa.org] [|eaa.org/calendar]
 * EAA Daytona Beach Chapter 288 [|eaa288.org]
 * EAA Young Eagles [|youngeagles.org]

RESOURCES: 
 * Come Fly With Me - Exploring Science through aviation and aerospace concepts [|wikieducator.org/Come_fly_with_me]
 * BuildAPlane, LookUp! collection [|buildaplane.org] [|blog.buildaplane.org]
 * Girls With Wings []
 * Fly-Low Aviation magazine [|fly-low.com]
 * Atlantic Flyer magazine [|aflyer.com]
 * FAA Education [|faa.gov/education/]

2012 to do
Q: big tv - action video, no sound - aerobatics, balloons Q: actual airplanes - Pat / Lenny
 * gliders - Pahan - 48/box - 1 + order
 * paper airplanes [] also [|[1]] [|[2]]
 * signage ? FedEx office - poster size b&w - sponsors, exhibits
 * static displays / promotion - EAA Young Eagles, BSA Aviation
 * Burns - tv, rocket guy, demos, hands-on activities
 * hanging displays - planes - Canal St guy
 * planes, parts - EAA, Timeless, maintenance guys
 * Young Eagles - promote from EAA calendar - [|200 miles around 32128], take names and emails to notify about local YE events in future
 * Daytona Beach Radio Control Association [] - 3 tables
 * handout / paper plane with sponsors
 * glide "competitions"
 * volunteer sign up - sat 8-noon, emergency contact, jack, volunteer orientation
 * Education Zone volunteer identification ? balloons, paper hats, name tags
 * [|BSA aviation merit badge]
 * sm - ERAU - meeting, map, timeline, coordination


 * Burns - presence, activities, promotion, sponsors, NASA educator contacts
 * Build A Plane - the plane may be on east coast and would come, interested in being represented
 * EAA Young Eagles - schedule date, pass out flyers for online registration
 * youth orgs - Girl Scouts, Boy Scouts, BSA Aviation Explorers, Civil Air Patrol, Air Force ROTC, ? EAA

done 
 * x - just do t-shirts - bib apron - white, natural, red, pink, black at Michaels $7 each, [|[3]], disposable aprons [|[4]] [|[5]]
 * x - [] - no funds for travel 2012
 * [|Women in Aviation, International (WAI)], Dr. Peggy Chabrian - info package, followup, participation, Girl Scouts
 * [|Girls with Wings], Lynda Meeks - FL volunteers, coordinate

New Smyrna Beach Area Aviation and Aerospace organizations and activities for kids

 * [|EAA Young Eagles] - gives interested young people, ages 8 - 17, an opportunity to go flying in a general aviation airplane. These flights are offered free of charge and are made possible through the generosity of EAA member volunteers.
 * [|Build A Plane] - Helps locate airplane building projects for adoption by schools and youth groups throughout the U.S. including Alaska
 * [|Look Up! Educator Network] - aviation, aerospace, science and technology educational resources collection
 * [|Come Fly With Me] - Exploring Science K-6 and 7-9 through aviation and aerospace concepts
 * [|Boy Scouts Aviation Merit Badge]
 * Girls Scouts Aerospace Merit Badge
 * [|Girls with Wings] - web site with aviation activities and articles for girls
 * [|ERAU Summer Camps] - [|Girls Exploring Math & Science (GEMS)]
 * [|Daytona Beach Radio Control Association (DBRCA)] - offers modellers a place to meet, converse, learn and fly model aircraft in a safe, controlled environment

sponsors, other Education Zone participants 
 * ERAU
 * Marine Discovery Center
 * Burns Science and Technology Charter School
 * Timeless Wings & Wheels Museum

Educators

 * [|Look Up! Educator Network] - links to science, math, engineering and aviation-inspired educational resources for kids and their instructors and mentors - web sites, articles, lesson plans, do-it-yourself videos. A project of buildaplane.org - the organization that donates actual airplanes to schools across the United States for students to build or refurbish. Help Look Up! capture links to the 1000s of great aviation sites.
 * [|Build A Plane]
 * [|Come Fly With Me] - Exploring Science K-6 and 7-9 through aviation and aerospace concepts - 150+ curriculum-based lesson plans

Volunteer preparation
Meet & greet need
 * be there, be visible and helpful - name badges, prompt questions - list for table stands
 * direct visitors to less busy areas, age-appropriate activities
 * answer questions - restrooms, food, major attractions, schedule of events (Education Zone, BSF)
 * help with display staffing - overview, objectives, general information, who gets referrals, collect contacts / call backs, staff schedule, contact information
 * sign up - shifts, coverage requirements to help fill in for display staff
 * badges, table stands for prompt questions, maps of site, schedules - BSF, careers presenters
 * briefing book / package / fact sheet for displays - general information, usual questions, referral contacts, collect / forward procedure, staff schedule
 * identifiers - cheap plastic aprons, name badges



Suggestions for 2012

 * more hands-on activities - ERAU, marine discovery - good examples - robotics, aviation
 * limit handouts, give-aways (especially literature, glossies, bags)
 * Girl Scouts, Boy Scouts aviation merit badges
 * fill-in, re-arrange to cover no-shows
 * better process, communication - sponsor information gather / broadcast
 * more / better direct communication / email with EdZ volunteers
 * educational reference info ? tall 1/3, postcard

2011 debrief
CBB - Could Be Better what works new for 2012 what ever happened to random thoughts, things to think about 
 * checklists - tape to station - paper planes, include list of contacts / who is in charge, schedule, airport map
 * what if - contingency plan - how to arrange tables to coverup no-shows
 * brief EduZ volunteers - general layout of site, who is in the EduZ, VIP tent, portapoties, event schedule
 * restrooms - lights at night, hand washing / sanitizers
 * trash - lots more trash bins near food - not just recycle bins
 * programs - more clear get with parking
 * road signs - event times on day of event
 * wow - activity - compass rose (Rice), handouts
 * teacher / educator center / table - stuff specific for teachers
 * sponsors - more people responsible for care and feeding
 * bigger groups - not just one person solely responsible for volunteers, sponsors - backup, depth of coverage
 * mix of displays, need extra / expandable for no-shows, flexible time - part-time exhibits
 * volunteers - water, thank you
 * activities - little kids - stamping with paint, paper planes, straw rockets, ERAU - marshmallows and toothpicks
 * WOW - women in aviation - 99s, WAI, ERAU girls / kids camps, Patty Wagstaff brochures, ERAU classic air race brochures
 * microphone - interviews, announcements
 * robotics - FLL, FRC, ERAU
 * ERAU student projects - solar-powered water purification
 * Marines recruiters - pullup frame, inflated drill sargent
 * Mainland JR AF ROTC
 * EAA Young Eagles - postcards with next YE event and links to registration page
 * women, girls - 99s - Space Coast, ERAU, Women in Aviation, Inc, Girl Scouts
 * kids organizations - Scouts - boys, girls, Aviation Explores
 * Build A Plane - FL, NSB, SCHS
 * recruiters - army, navy, air force
 * how to / when to resize space for exhibitors - Marine Discovery was cramped but popular - had extra space when NASA unmanned wasn't there, had to downsize when they returned.

New Smyrna Beach Balloon & Sky Fest April 8-10, 2011
[|NSB BSF Education Zone web page] We would like to invite you to participate as Education Zone presenters at the New Smyrna Beach Balloon & Sky Fest on April 8-10, 2011 at the NSB airport. The Education Zone will feature exhibits and demonstrations for kids and educators. Exhibitors include NASA - Manned and Unmanned, Embry Riddle, several local aviation groups, and science discovery organizations. We would like you to be available to answer questions about your program for kids, parents, educators and the general public. We think that this will be a great opportunity to promote your program and the connection with education, especially math and science. This is the theme and mission for the Education Zone. More information about the event [] NSB BSF Education Zone [] 
 * [|New Smyrna Beach Balloon & Sky Fest]
 * planing and hosting an Education Zone for an aviation event
 * [|Facebook]
 * [|logo]

Activities

 * WOW - ask me about... - meet & greet - badges, conversation starters, table signs / questions
 * paper airplanes / brochures, general public / kids, educators - specific for educators

educators
 * ERAU teachers program
 * Volusia academies - SCHS
 * buildaplane
 * NASA
 * Learn more... - lesson plans, merit badge requirements

general 
 * NASA
 * ERAU - careers, girls, diversity
 * EAA
 * museum
 * aviation - general aviation, commercial, vintage, war birds, remote controlled
 * building - EAA, RV, buildaplane
 * balloons
 * air traffic
 * skydiving
 * helicopters - crop spraying, fire fighting, emergency medical, police
 * robotics - FLL, FTC, FRC
 * marine discovery - flying critters
 * aviation badge - Girl Scouts, Boy Scouts

Volunteer preparation
Meet & greet need ? identifiers - cheap plastic aprons, pink WOW hats, WOW shirts ? WOW information - web site link > Education Zone handouts
 * be there, be visible and helpful - name badges, prompt questions - list for table stands
 * direct visitors to less busy areas, age-appropriate activities
 * answer questions - restrooms, food, major attractions, schedule of events (Education Zone, BSF)
 * help with display staffing - overview, objectives, general information, who gets referrals, collect contacts / call backs, staff schedule, contact information
 * sign up - shifts, coverage requirements to help fill in for display staff
 * badges, table stands for prompt questions, maps of site, schedules - BSF, careers presenters
 * briefing book / package / fact sheet for displays - general information, usual questions, referral contacts, collect / forward procedure, staff schedule

Ask me about... 
 * my first solo
 * learning to fly
 * landing on a lake
 * sightseeing by air
 * sky diving
 * flying in a small airplane near a big airport
 * flying a big passenger / military jet

organization
volunteers
 * presenters - careers
 * teacher training
 * hands-on activities
 * aircraft displays
 * logistics

promotion
 * [|facebook]
 * web site
 * brochures - pdf

set-up 
 * tent / tents
 * electricity
 * overnight security
 * thurs - move-in
 * sun - take-down

Continuing projects

 * reading about aviation
 * aerospace lessons in math, science, engineering

Lesson plans

 * [|lessons plans, activities]