SC+Parade

Flying Club's gift to the community - no commercial involvement as sponsors - sponsors are SC residents


 * http://www.sprucecreektoyparade.com/ * information * registration form * maps * times

for 2018.12.8
 * sound system broadcast fm along parade route like at oshkosh ?
 * numbers on entries - easier for spotter if on front rather than on side as currently done - see as it approaches ? any problems with this ?
 * direct traffic at beech - walkers off, other continue
 * have a plan for rain date reschedule process and communication

2017.12.10 - sun * reschedule from 21.9 due to weather * pat dave keith jeff - thurs am
 * cbb * car with girl throwing candy * no one keeping people back from parade route so kept moving into roadway * route for walkers / vehicles - grand marshal to end of runway as directed, everyone else exited at beech following creekettes - should have been someone to direct at that intersection * need communication plan for dealing with possible reschedule


 * overall very good * fewer cars ? reschedule
 * spotter for ann to read numbers of upcoming entries - bob martin wendy's husband did great job wished he had binoculars
 * judging cbb * more than 3 prizes per category * several entries got prizes in more than one category * pair up new judges with experienced * should have some familiarity with category to judge, characteristics to judge
 * ornament * yak Jack Guess's car
 * grand marshal car - Jack's driven by son ? route - drove to end of runway, everyone else exited at beech following creekettes ? position someone to direct rest of motorized entries to exit farther down
 * hired train for kids rec ? parking train, trailer misunderstanding move - hanger owner rude
 * conrad's military vehicles will register online next year * can't stay at idle ? maybe back with cars next time
 * deb's bicycle ladies music - after cars * paul brevard's car had smoke machine - big problem for cyclists following
 * wow golf cart drill team 8 carts music * after motorcycles
 * color guard kids - start walking when national anthem ends 1:15 ? time or signal
 * planes stage 10:30 launch before 12 * rc plane 12 - 12:20 * flyover * on ground ? * good parking on beech - room for other participants to exit
 * santa ? with jet * kids rec should be immediately before santa * need to work this out * train just in with group ? problem
 * single sheet with staging map and parade sequence list * add times * runway renumber 6 * Beech
 * safety vest ? badges * weren't out didn't want to wear over costumes
 * flying club bought 2 tabletop gas grills * ? bought own and brought it too
 * flying club bought santa suit from lady going out of business
 * taxi stand for people going back to cars after parade

2016.12.11
 * live streaming -fm, phones * https://itunes.apple.com/us/app/periscope/id972909677?mt=8
 * http://www.sprucecreektoday.com/toyparade.html

2015.12.12 - 31st
 * Connie & Marcia Shad - Grand Marshall - ornament - motorcycle, Comanche, biz plane
 * great weather, actually hot
 * information - list of times - add categories / chair / judges
 * 51 planes including p_51 and A-4 flyby, planes down 20min start parade start
 * 50+ entries ? 1 late entry no number no information
 * Jon Shay / vt - dispatcher
 * cars - Ralph Loenger + Bruce Sherman - smoother
 * staging map, parade sequence list (better than 2 maps)
 * chair / judge package - cover category, chair, judges - all same category names
 * water at participants food - need more
 * information station - umbrella / shade
 * motorcycles - extra numbers, write-ins
 * taxi signs - good visibility
 * kids - great gaggle tribute
 * band - Transponder Off - after parade, power from Gene McNelly's Piper hanger
 * drinks truck, 3 portapotties, handwashing stand - great helpers, big bottles better, faster, cheaper, less waste, less recycling - additional for participant station

? national anthem / color guard
 * tape for numbers
 * pets / golf carts / floats - revise categories

Next year
 * streaming commentary - https://www.younow.com
 * pref - "starter" - don't need number spotter if entries well spaced - motorcycles spread out more, golf carts ? multiple categories
 * check for candy - collect from parade entries, give out at Santa

2014 - 30th Annual
2014.12.13 - Doris Kennedy - Grand Marshall
 * unique numbers throughout parade - chairman assigns, notes - entries don't have to be in numerical order
 * judging, trophies - some people didn't want trophies so they were returned to inventory
 * ornament - planes with new paint - Gitelmans, Edmonsons + Lenny's rabbit Miss TwoTone
 * food - cooked, distributed by hot dog lady at tree, ? grilled at pat's office - plenty, cookies ok, sodas / water - on ground in coolers not found
 * beverages - cecile and committee, Daytona serving trailer delivered wed, removed ?
 * color guard - Mainland ROTC - would not have been available if they had won football game previous week, golf cart for coach with foot injury
 * great weather - not too hot or cold, bright and sunny
 * information / assistance table - helpful, but get someone else to staff
 * rc airplanes - big hit as always - helicopter ? dangerous
 * fly over - looked great ? any organization feedback
 * wedding - Joe and Marina Friend @ 12noon, car in parade
 * v - spotter for ann helped a lot, help with flow of floats - slow down / speed up

CBB
 * assist cars chairman - many don't pre-register, get parked and left, too well polished for painter tape to stick on numbers
 * number for entries registered but change group - Govonis - no pets so moved to golf carts, no number, not on golf cart sheet
 * entries / judging info - check, deliver to ann & les - kids didn't show, wouldn't have been able to answer questions.
 * slow down even more for groups will lots of info about each entry ** cars
 * limit entry descriptions to ?? words
 * announce winners in categories more clearly - many awards not mentioned ?
 * walkie talkies for 3-4 main coordinators
 * sound system - only hear well close to announcer and main speakers ? better range
 * viewing from golf carts - obstructed view, no place for chairs or standing to hear announcing ? separate "no traffic" viewing
 * eliminate pets category - not a separate group
 * kids - stage with santa - if necessary have "transportation" give kids a ride to "start" of parade at seclusion
 * "transportation" golf carts - make more visible

QQ
 * new hot dog service at tree?
 * why did color guard stop - held up parade for more than 5 minutes
 * big gap - frozen ladies visiting with kids, handing out ?? not same as "throwing"
 * tv camera crew ?? commercial
 * hats for chairman - not very visible

2013 - 29th Annual
2013.12.14 - Ginny & Dave Grove - Grand Marshalls
 * ok weather, overcast, gusty, good turn out, spitting as parade ended
 * bit windy / gusty for big formations
 * still hard to get committee, judges
 * color guard - at tree for National Anthem, walked back to start parade ahead of Grand Marshalls - not sure where they were, didn't check in with Pat as instructed
 * advanced registration online works well, more people did this year
 * category - list of entries, numbers 8.5 x 11, 1-9, 1-20 cars - number in order, put on committee category sheet
 * list prizes - 1-3
 * spread ok, cars single file good, pets "march" with kids good - pace a bit too fast
 * handed out lots of ornaments ? too many - not sure everyone appreciated them ? some on ground or in trash
 * Debbie coordinated all registrations, category committees, judges info, preprinted numbers - 1-9 or 1-20, orientations - lists - pre-registered entries, place for assigned number (L), award (R)
 * committee - assign numbers in sequence of entrants in parade ** mark on list along with judging awards, return to runner to give to Ann
 * new santa chair great - smaller, easier to store / transport, not borrowed
 * Gaggle "drill team" surprise entry
 * Toelle broke her arm

CBB
 * some judges don't want to give out prizes, need to have alternative ? parade committee
 * more bottled water at food stand at Pat & Lenny's
 * drill team - tell mom to sit by announcer * no guarantee will enter at Aces Alley
 * horse - clean up or no horse

help announcers - work out details - ll/vt 12/17 possible solutions - discuss
 * parade a little slower - more time to read descriptions
 * ? use radio for speed, sequence
 * ?? assign unique numbers for all entries + batch of unassigned numbers to each category for walk-ins
 * for announcer ? 3x5 or 1/4 page "cards" - numbered with entry information > Les & Ann in sequence of entries in parade + lists like 2013 to cross ref entries and numbers
 * ll prefer unique pre-numbered 3x5 over strips ? pre-print with descriptions - 3 per sheet - Avery® Index Cards 5388, 3" x 5", White, Uncoated, Box of 150 Product Number: 5388 http://www.avery.com/avery/en_us/Products/Cards/Index-Cards/Laser-and-Ink-Jet-Index-Cards_05388.htm
 * not every entry had number visible - double check
 * connection - every entry number > description / sequence in category ? mostly ok - list to Ann had number assigned to each entry, write-ins complete with number and description
 * some entries changed section - numbered but not unique within category
 * ? transcribe / duplicate then cut lists into strips ? clip in sequence by category

2013.10.14 - 14dec - review/announce, flyover, wow, info lists, volunteer party, signs, santa chair
 * reminders - signups, times for Sat, questions ? at kickoff, email
 * ornament - tractor, Marcia & Dave's new paint, ?
 * announcing info
 * order ? participants decide

2012 - 28th Annual

 * Kick off (rather than catered party after) - 4-6 happy hour, meet & greet, 1 wine/beer, pizza $6pp x 50
 * parade order, announcing, prize winners information
 * staging, judging, prized at staging sites
 * pets - stage on grass at aces alley
 * kids, scooters, bikes, trikes, go carts, skateboards - stage at piper and cessna - don't walk far
 * airport managers - closure, awos announcement
 * flyover - keith
 * RC planes
 * cook volunteers - cecile
 * cars - lots, stage as 2 rows in ascending date order
 * Santa - always LAST
 * grand marshal - check list of who has been honored in the past
 * color guard - Mainland ROTC
 * high schools - has been tried in past, didn't work out very well - paid but poor performance
 * planes - stage 11:30, be ready when parade moves out ** has been an issue when planes were not ready to tow as their place in parade went by
 * entertainment - band at tree
 * announcing - need to have information, prize winner info as parade passes announce ?? need to work this out
 * applications - online best, on site registration still and option
 * notice for the channel - online registration, link to details, 12:00 staging
 * maps - staging & judging, parade order
 * signs - print, post - staging areas
 * volunteers - invitation to kickoff, maps, list of committees / volunteers - email, hand deliver or usps
 * on-site - maps, parade order, volunteers
 * food - hot dogs, cookies, coffee, sodas
 * portable toilets - 2 plenty, not much use but need some
 * clear up - pay to have taken care of - 2 x #50
 * trophies - lots, big groups get
 * costume / theme prize - any participants, any category eligible to win, no special registration
 * aces alley hanger notices - post signs to let hanger folks know that this will be a staging area for toy parade
 * thanks yous, acknowledgements
 * coordination ? POA office, Pat & Lenny's, announcer station - parade participants order, winners